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What makes a good report?

❶In the conclusion you should show the overall significance of what has been covered.

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Process on how to Write a Summary Report
What is a report?
How to Write a Summary in 8 Easy Steps

At this point, your first draft is virtually done. You can use the thesis statement as the introductory sentence of your summary, and your other sentences can make up the body. Make sure that they are in order. Add some transition words then , however , also , moreover that help with the overall structure and flow of the summary. And once you are actually putting pen to paper or fingers to keys! Make sure that you have correctly cited anything directly quoted from the text.

Also check to make sure that your text does not contain your own commentary on the piece. Once you are certain that your summary is accurate, you should as with any piece of writing revise it for style, grammar, and punctuation. If you have time, give your summary to someone else to read.

This person should be able to understand the main text based on your summary alone. What are book summaries? A summary by definition is something that is comprehensive yet brief.

A book summary, therefore, consists of the most important elements of a work. Good book summaries also capture essential elements about the central characters and the setting or settings in which the action unfolds.

Once you have gathered information you need to decide what will be included and in what sequence it should be presented. Begin by grouping together points that are related. These may form sections or chapters. Remember to keep referring to the report brief and be prepared to cut any information that is not directly relevant to the report. Choose an order for your material that is logical and easy to follow. Before you begin to write your first draft of the report, take time to consider and make notes on the points you will make using the facts and evidence you have gathered.

What conclusions can be drawn from the material? What are the limitations or flaws in the evidence? Do certain pieces of evidence conflict with one another? It is not enough to simply present the information you have gathered; you must relate it to the problem or issue described in the report brief. Having organised your material into appropriate sections and headings you can begin to write the first draft of your report.

You may find it easier to write the summary and contents page at the end when you know exactly what will be included. Aim for a writing style that is direct and precise. Avoid waffle and make your points clearly and concisely. Chapters, sections and even individual paragraphs should be written with a clear structure. The structure described below can be adapted and applied to chapters, sections and even paragraphs.

Ideally, you should leave time to take a break before you review your first draft. Be prepared to rearrange or rewrite sections in the light of your review. Try to read the draft from the perspective of the reader. Is it easy to follow with a clear structure that makes sense? Are the points concisely but clearly explained and supported by relevant evidence? Writing on a word processor makes it easier to rewrite and rearrange sections or paragraphs in your first draft.

If you write your first draft by hand, try writing each section on a separate piece of paper to make redrafting easier. Once you are satisfied with the content and structure of your redrafted report, you can turn your attention to the presentation. Check that you have adhered to the instructions in your report brief regarding format and presentation.

Check for consistency in numbering of chapters, sections and appendices. Make sure that all your sources are acknowledged and correctly referenced. You will need to proof read your report for errors of spelling or grammar. If time allows, proof read more than once. Errors in presentation or expression create a poor impression and can make the report difficult to read.

Any feedback from tutors on returned work can be used to create a checklist of key points to consider for your next report.

Identify priority areas for attention and seek out further information and advice. Speak to your tutor or an adviser from the Learning Development.

Used in this way, feedback from tutors can provide a useful tool for developing and improving your writing skills. Personal tools Web Editor Log in. Search Site only in current section. For a printer-friendly PDF version of this guide, click here. Communicating your research , Resources , Writing. These five couriers were then invited to provide a formal written quotation.

This report, therefore, provides a clear recommendation that we switch to FastCo with effect from next month. To conclude, notice that you are not including all the details: But all the essentials of your report have been included, in a short easily-digestible summary.

Sign up for our free business writing mini-course. Report Writing , Communication skills. Browse by Tag Communication skills 13 Report Writing 13 speed reading 4 e-learning software 3 e-learning 2.

Writing an effective report summary Posted by Robert Good on May 28,


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Being asked to write an executive summary, whether for a policy paper, pamphlet, briefing paper or report, may be a daunting prospect if you’ve never done it before. However, ask a few questions, and keep a few simple rules in your mind and it .

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With thanks to: Swales, John M. and Christine B. Feat. Academic Writing for Graduate Students, Essential Tasks and Skills. Ann Arbor: U Michigan P, Preparing to Write: To write a good summary it is important to thoroughly understand the material you are working with. Here are some preliminary steps in writing a summary. 1.

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How to write a meeting summary is easy and hard but it depends to you on how you will handle the situation. If you know what you are doing, you will be in a good place but if you just make your summary without enough knowledge, . Business Report Summaries. When writing different types of business reports -- from a business plan to a project proposal -- the executive summary is the most important piece.

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This kind of information would form the 'Background' section of your report, and you would need to mention it in your summary. So you phone round for some quotes, or perhaps you do this more formally with an invitation to tender. Write the first draft of the executive summary, which is a brief overview of the report. This should include the reason the reader is getting the report, the basic highlights of the report and recommendations.